1.1 This organization shall be known as the
MISSISSAUGA MAJORS BASEBALL ASSOCIATION and hereinafter shall be referred to as
the “Majors” or the “Association”.
1.2 The Majors lettering and uniform shall
be a combination of navy, white, grey and red.
ARTICLE #2 – DEFINITIONS
2.1
The singular includes the plural;
2.2
The masculine gender includes the feminine;
2.3
Board means the Board of Directors of the
Organization
ARTICLE #3 – PURPOSE AND OBJECTIVES
3.1 The purpose of the Majors is to provide organized Baseball, Rookie Ball, T-Ball and Softball at all levels of competition within the Major’s jurisdictional boundaries as set out in Appendix “A” and Appendix “B” attached hereto.
3.2 The objectives of the Majors are:
3.2.1 To promote participation in Baseball, Rookie Ball, T-Ball and
Softball for the youth and young adults of the community;
3.2.2 To participate in, and support activities to develop skills,
understanding and enjoyment of the sport for all members;
3.2.3
To organize and promote a safe, respectful and
enjoyable environment in which members can participate;
3.2.4
To foster sportsmanship and community spirit
through encouraging healthy competition, co-operation, and fair play;
3.2.5
To develop, organize and control team
competition to the maximum of playing accommodation and financial resources.
3.2.6
To sponsor, promote and engage in such
athletic, social, fund-raising and other activities as may contribute to the
finances of the Association and further its objectives;
3.2.7
To manage the finances of the Association in a
fiscally responsible manner and be accountable to all members for financial
performance.
ARTICLE #4 - HEAD OFFICE
4.1 The head office of the Majors shall be
at 140 Lakefront Promenade, Mississauga, in the Province of Ontario, or at such
other place as the Executive may from time to time determine.
ARTICLE #5 - AFFILIATIONS AND ASSOCIATIONS
5.1
The Majors shall function as an independent
organization affiliated with the City
of Mississauga.
Said affiliation shall be renewed from time to time as required by the City of
Mississauga.
5.2 The Majors may become affiliated, or may rescind affiliation with any other baseball organization or league when the Executive determines that it is in the best interest of the players concerned and/or the Majors overall to do so.
5.3 The Majors acknowledges that it is
presently affiliated with the Central Ontario Baseball Association (COBA),
Select Ontario Baseball Association (SOBA), the Mississauga Baseball
Association (MBA), and the Mississauga Girls Softball Association (MGSA) for
competitive purposes;
5.4 The Majors further acknowledges that it
is associated with the Forest Glen Baseball Association with the mandate to
represent the geographic area encompassed by that organization at a
representative or AAA baseball level for competitive purposes;
ARTICLE #6 - MEMBERSHIP
6.1 The membership of the Majors shall
consist of:
6.1.1 All persons registered to play Baseball, T-Ball, Rookie Ball,
Softball in/or for the Majors and the parents and/or guardians of such persons;
6.1.2 all persons registered as coaches or managers of the Majors;
6.1.3 all persons registered as Umpires of the Majors;
6.1.4 all persons serving on the Executive of the Majors.
6.2
Playing members must comply with the City of
Mississauga residency requirements as per the Volunteer Group Liaison Program
Policy.
6.3
The Executive, by two-thirds (2/3) majority
vote, shall have the authority to expel or terminate the membership of any
member when the conduct of such person is considered detrimental to the best
interests of the Association.
ARTICLE #7 – AREA OF OPERATION
7.1 The area of operation of the Majors shall be the territorial boundaries as established from time to time and set out in Appendix “A” for rep baseball play and Appendix “B”.
ARTICLE #8 - MANAGEMENT
8.1 The management and administration
of the affairs of the Majors shall be vested in Executive as elected or
appointed with full power to take action within the scope of this constitution
and by-laws.
ARTICLE
#9 - RESIGNATION OR REMOVAL FROM OFFICE
9.1 Executive members should resign in
writing. Upon the resignation of any
Executive member(s), the Executive may appoint any person to complete the term
of office held by any such member.
9.2 Any Executive member who is absent for
three (3) consecutive meetings, without just cause, may be removed from office
and replaced by appointment by a resolution passed by a majority of the voting
members of the Executive.
9.3 Any Executive member of the Majors may
be censured, suspended or expelled from the Majors for breach of the
Constitution and/or By-laws or for any act or conduct deemed prejudicial to the
welfare of the Majors by a majority of the voting members present at a
Executive meeting.
10.1 An Annual General Meeting (AGM) of the
Majors shall be held in the month of October but no later than one month after
the completion of a fiscal year. Notice
of date, time and location shall be given to the membership by public notice,
phone, fax or pre-paid mail no later than ten (10) days before the holding of
the meeting.
10.2 Voting members of the AGM shall be members
in good standing, active either as a player (over the age of 18 years), coach,
manager, umpire, parent, guardian, executive or such others as recognized by
the Majors through Article 10.5.
10.3
Only members in good standing who are in
attendance shall be entitled to one (1) vote on each motion made at the meeting
except for the Chairperson who shall have a second and deciding vote to resolve
any ties.
10.4
There shall be no voting by proxy
10.5
Any person who is not included in Article 10.2
may be granted voting rights by two-thirds (2/3) decision of the
Executive.
10.6 No amendment or alteration shall be made
to the Constitution except at the AGM.
Notice of any proposal to change any part of the Constitution by
amendment, addition or deletion shall be filed with the Secretary not less than
two weeks (2) in advance of the AGM and copies of the proposed changes shall be
made available at the AGM.
10.7 A 2/3 majority is
required to amend the constitution.
ARTICLE #11 – EXECUTIVE
11.1
The elected Executive shall consist of: the
President, Vice President-Baseball, Vice President-T-Ball, Vice
President-Rookie Ball, Vice President-Softball, Treasurer, Secretary,
Registrar. They shall be elected at the AGM by a majority of those eligible to
vote.
11.2
The immediate Past President shall be
recognized as part of the elected Executive
11.3
Positions appointed to the Executive shall
include: Manager of Equipment, Manager of Uniforms, Sponsor Manager,
Umpire-In-Chief, Baseball/Rookie Ball; Umpire-In-Chief, Softball/T-Ball;
Chairperson of Bingo Operations, Chairperson of Public Relations, Chairperson
of Tournaments, Social Convenor, Diamond Convenor, Baseball Convenor-Rep,
Baseball Convenor-Select, Baseball
Convenor-House League, Jr T-Ball Convenor, Sr T-Ball Convenor, Rookie Ball
Convenor, Manager of Concessions, Manager of Player/Coach Development and any
Assistants to any Executive position.
11.4
The Executive has the power usually accorded
to their respective positions and the power to fill vacancies which occur in
their numbers.
11.5
The Executive shall hold monthly meetings.
11.6
Five Executive members shall constitute a
quorum.
11.7
If the President fails to do so, an Executive
member may call a valid executive meeting provided the member can achieve
attendance of 75% of current positions held,
ARTICLE #12 – ELECTIONS
12.1 All elected members of the Executive shall
be elected for a term of one (1) year in the following order:
12.1.1
President
12.1.2
Vice President-Baseball
12.1.3
Vice President-T-Ball
12.1.4
Vice President-Softball
12.1.5
Vice President-Rookie Ball
12.1.6 Treasurer
12.1.7 Registrar
12.1.8 Secretary
12.2 The President must have at least one (1)
term on the Executive.
ARTICLE #13 – DUTIES OF
ELECTED EXECUTIVE
13.1 PAST PRESIDENT
13.1.1
Shall serve on the Executive in an advisory
capacity with voting rights.
13.1.2
Shall, in the absence of the President chair
meetings on the President’s behalf
13.2 PRESIDENT
13.2.1 Shall,
when present, preside at all meetings of the Executive and the Annual General
Meeting.
13.2.2 Shall be
a member of all standing and special committees
13.2.3 Shall ensure all orders and
resolutions of the Executive are carried into effect.
13.2.4 Shall be
the Chief Executive Officer of the Association and where an immediate decision
is required, make the decision subject to approval of the Executive at it’s
next meeting.
13.2.5 Shall not
cast a vote at any Executive meeting except in the event of a tie, the President
shall cast the deciding vote.
13.3 VICE PRESIDENT-
BASEBALL
13.3.1 Shall be
responsible to assist the President.
13.3.2
Shall be in charge of Baseball and bring any problems and/or ideas to the
Executive for
discussion.
13.3.3 Shall be
the representative in the Mississauga Baseball Association (MBA) and Central
Ontario Baseball Association (COBA).
13.4
VICE PRESIDENT- SOFTBALL
13.4.1 Shall be responsible to assist the
President.
13.4.2
Shall be in charge of Softball and bring any problems and/or ideas to the
Executive for
discussion.
13.4.3 Shall be
the representative in the Mississauga Girls Softball Association (MGSA)
13.5
VICE PRESIDENT- T-BALL
13.5.1 Shall be responsible to assist the
President.
13.5.2 Shall be in charge of T-Ball and bring
any problems and/or ideas to the Executive for
discussion.
13.6
VICE PRESIDENT- ROOKIE BALL
13.6.1 Shall be responsible to assist the
President.
13.6.2 Shall be in charge of Rookie Ball and bring any problems and/or ideas to the Executive
for discussion.
13.7
TREASURER
13.7.1
Shall be responsible for the Association
funds.
13.7.2
Shall be responsible to deposit such funds at
a chartered bank.
13.7.3
Shall be responsible to pay all Association
expenses by cheque only, when such expenses have been approved by the
Executive.
13.7.4
Shall ensure that expenses are not to be paid
in cash unless it is deemed absolutely necessary to make payment on the spot.
Cash disbursements must be covered by proper receipts and be properly recorded.
13.7.5
Shall ensure that all cheques be co-signed by
any two (2) of three (3) Executive
members appointed as signing officers. The three (3) appointed signing officers
shall be the President, Treasurer and one of the Vice Presidents.
13.7.6
Shall submit an un-audited financial statement
as of June 30 and September 30 and arrange to have an audited financial
statement at the close of the fiscal year.
13.7.7
Shall be responsible to chair the budget
committee.
13.8
SECRETARY
13.8.1
Shall be
responsible for keeping accurate records of the minutes of the Executive,
General meetings, the AGM and any other documentation relevant to the
Association.
13.8.2
Shall be responsible to write and dispatch
administrative correspondence.
13.8.3
Shall be responsible to receive and record
proposed changes to the constitution for the AGM.
13.9
REGISTRAR
13.9.1 Shall be responsible for registering
players in the Majors and respective affiliated associations, eg MBA, OBA,
MGHLSA, etc
13.9.2
Shall be responsible for collecting all monies
for registration.
13.9.3
Shall be responsible to maintain all team
lists to assist in each years registration.
13.9.4
Shall be responsible to ensure that a mail out
is done to each player that played in the Majors the previous year.
ARTICLE #14 - DUTIES OF
APPOINTED EXECUTIVE
14.1
MANAGER OF EQUIPMENT
14.1.1 Shall
be responsible for the Association’s equipment.
14.1.2 Shall
be responsible to prepare a budget for the upcoming season.
14.1.3 Shall
be responsible to issue proper equipment to each team.
14.1.4 Shall
be responsible to keep a record of issued equipment.
14.1.5 Shall
be responsible to maintain an updated list of equipment.
14.1.6 Shall
be responsible to submit an updated list of equipment for the AGM.
14.1.7
Shall be responsible to repair and replace
faulty equipment.
14.1.8
Shall be responsible for submitting, to the
Executive, a record of equipment that is being deleted from the equipment
inventory.
14.2
MANAGER OF UNIFORMS
14.2.1 Shall
be responsible for the Association’s uniforms.
14.2.2 Shall
be responsible to prepare a budget for the upcoming season.
14.2.3 Shall
be responsible to issue proper uniforms to each team.
14.2.4 Shall
be responsible to keep a record of issued uniforms.
14.2.5 Shall
be responsible to maintain an updated list of uniforms.
14.2.6 Shall
be responsible to submit an updated list of uniforms for the AGM.
14.2.7 Shall
be responsible to repair and replace faulty uniforms.
14.2.8
Shall be responsible for the disbursement of
refunds of pants/shorts.
14.2.9
Shall be responsible for submitting, to the
Executive, a record of uniforms that is being deleted from the uniform
inventory.
14.3
SPONSOR MANAGER
14.3.1 Shall
be responsible for obtaining sponsors and collecting fees.
14.4
UMPIRE-IN-CHIEF, BASEBALL
14.4.1
Shall be responsible to supply umpires for all
scheduled and play-off games.
14.4.2
Shall be responsible to ensure that all
umpires have an understanding of approved league rules.
14.4.3
Shall be responsible to ensure umpires attend
appropriate clinics.
14.4.4
Shall be responsible to review and approve
umpire submissions for payment.
14.4.5
Shall be a member of the respective RD&P
Committee.
14.5
UMPIRE-IN-CHIEF, SOFTBALL/T-BALL/ROOKIE BALL
14.5.1 Shall be responsible to supply umpires for
all scheduled and play-off games.
14.5.2 Shall be responsible to ensure that all
umpires have an understanding of approved league rules.
14.5.3 Shall be responsible to ensure umpires attend
appropriate clinics.
14.5.4
Shall be responsible to review and approve
umpire submissions for payment.
14.5.5
Shall be a member of the respective RD&P
Committee.
14.6 CHAIRPERSON
OF BINGO OPERATIONS
14.6.1
Shall be responsible for maintaining and
operating bingo events.
14.6.2
Shall be responsible for applying for
licenses.
14.6.3
Shall be responsible preparing and submitting
reports to the City.
14.6.4
Shall be responsible for staffing bingo
events.
14.6.5
Shall be responsible for banking bingo
revenue.
14.7
CHAIRPERSON OF PUBLIC RELATIONS AND MARKETING
14.7.1
Shall be responsible for all public relations
and marketing.
14.7.2
Shall be responsible for the parent/player
handbook.
14.7.3
Shall be responsible for web communication.
14.8
CHAIRPERSON OF FUNDRAISING
14.8.1
Shall be responsible to co-ordinate team fundraising.
14.8.2
Shall be responsible for bringing ideas to the
Executive for approval
14.9 DIAMOND
CONVENOR
14.9.1
Shall be responsible for booking game and
practice times (including play-offs) on appropriate diamonds.
14.9.2
Shall be responsible for booking the meeting
room.
14.9.3
Shall be responsible for booking the batting
cage facility.
14.10 SOCIAL
CONVENOR
14.10.1 Shall be responsible for social functions that
arise in the year eg Coaches Night, Picture Day, Executive Dinner, etc
14.11
CHAIRPERSON OF TOURNAMENTS
14.11.1 Shall
be responsible coordinating all Association tournaments.
14.11.2
Shall be responsible for filing a financial
statement after each tournament with the Treasurer.
14.12 MANAGER
PLAYER/COACH DEVELOPMENT
14.12.1
Shall be responsible for player/coach
development programs
14.12.2
Shall be responsible for the assignment of gym
time.
14.13 MANAGER
OF CONCESSIONS
14.13.1
Shall be responsible for the day to day
operations of the Associations concessions.
14.13.2
Shall be responsible for the cleaning and up
keep of Crookes Park Clubhouse.
14.14 BASEBALL
CONVENOR-REP
14.14.1
Shall be responsible to assist the Vice
President-Baseball.
14.14.2
Shall be responsible for being the
Association’s COBA rep.
14.15 BASEBALL
CONVENOR-SELECT
14.15.1
Shall be responsible to assist the Vice
President-Baseball.
14.15.2
Shall be responsible for being the
Association’s MBA rep.
14.16 BASEBALL
CONVENOR-HOUSE LEAGUE
14.16.1
Shall be responsible to assist the Vice
President-Baseball.
14.16.2
Shall be responsible for being the
Association’s MBA rep.
14.17 SOFTBALL
CONVENOR-MITE/SQUIRT
14.17.1
Shall be responsible to assist the Vice President-Softball.
14.17.2
Shall be responsible for being the
Association/s MGHLSA rep.
14.18 SOFTBALL
CONVENOR-NOVICE/BANTAM/MIDGET
14.18.1
Shall be responsible to assist the Vice
President-Softball.
14.18.2
Shall be responsible for being the
Association’s MGHLSA rep.
14.19 JR
T-BALL CONVENOR
14.19.1
Shall be responsible to assist the Vice
President-t-Ball.
14.19.2
Shall be responsible for the day to day
running of the Jr T-Ball Program.
14.19.3
Shall be responsible for balancing the teams
for league play.
14.20 SR
T-BALL CONVENOR
14.20.1
Shall be responsible to assist the Vice
President-T-Ball.
14.20.2
Shall be responsible for the day to day
running of the Sr T-Ball Program.
14.20.3
Shall be responsible for conducting try-outs,
balancing teams for league play.
14.20.4
Shall be responsible for ensuring that a
T-Ball All- Star teams is formed for tournament play.
14.21 ROOKIE BALL CONVENOR
14.21.1
Shall be responsible to assist the Vice
President-Rookie Ball.
14.21.2
Shall be responsible for the day to day
running of the Rookie Ball Program.
14.21.3
Shall be responsible for conducting try-outs,
balancing teams for league play.
15.1
Unless otherwise ordered by the executive, the
year end of the Majors shall terminate on the 31st day of December
in each year.
16.1.1
The Association shall provide, at its expense,
liability insurance to cover risks assumed by
Executive members with respect to any act or
actions taken by them as a group or individually on behalf of the and in
accordance with their duties as Executive members of the Association.
16.1.2
An Executive member shall not be held liable
for the acts, receipts, neglects, or defaults of any
other Executive member or employee, or for the
joining in any receipt or act for conformity, or for any other loss, damage,
expense, or misfortune whatever which may happen to the Association in the
execution of the duties of his respective office or trust, or in relation
thereto.
16.1.3
Unless the foregoing shall happen by or
through his own wrongful or willful act, neglect, or
default of such Executive member.
16.1.4
Every
Executive member, their heirs, executors, administrators, estates, and effects
shall at all
times be indemnified and saved harmless out of
the funds of the Association from and against all costs, charges, or expenses
sustained or incurred in any action, suit, or proceeding brought against him in
respect to any act, deed, or matter whatever, occurring in the execution of the
duties of his office, except the costs, charges or expenses occasioned by his
own willful neglect or default.
17.1 Such By-laws as are felt to be necessary
in the first instance for the proper conduct of the Majors shall be promulgated
by the Executive.
17.2 By-laws may be repealed, amended, altered,
added to, or re-enacted by two thirds (2/3) majority decision at a meeting of
the Executive or at a meeting called for the purposes of considering the said
by-laws.
18.1 For each fiscal year, the Treasurer, with
the President and assistance of the Vice Presidents, and any such other members
as the Executive deems appropriate, shall prepare and submit to the Executive
for its approval a budget for the upcoming fiscal year.
18.2 Except as may be specifically authorized by the Executive from time to time, the Executive may only make expenditures within the amounts contemplated by the budget. No member shall have the authority to obligate the Association to pay amounts other than as set out in the budget or as may specifically be authorized by the Executive.
19.1 Contract, documents or instruments in
writing requiring the signature of the Association may be signed by the
President. The Association is authorized
from time to time by resolution to appoint any Executive or member or any
person or persons on behalf of the Association to either sign contracts,
documents or instruments in writing generally or to sign specific contracts,
documents or instruments in writing.
ARTICLE 20 - NO PECUNIARY GAIN
20.1 The Association shall be operated without purpose of pecuniary gain, and any surplus or accretions of the Association shall be used solely for the objectives and promotion of the Association.
21.1
Upon dissolution of the Majors, the net assets
after payment of all debts and liabilities, shall be transferred to such
similar association(s) or an agreed upon charitable organization as may be
determined by two-thirds (2/3) majority vote of the Executive.
______________________________ ______________________________
President Secretary
October 7, 2005
APPENDIX
“A”
JURISDICTIONAL
BASEBALL REP BOUNDARIES
NORTH: Mississauga/Etobicoke boundary along
Mississauga/Brampton boundary to Hurontario (Highway #10).
EAST: Mississauga/Etobicoke
boundary
SOUTH: Lake
Ontario
WEST: Mississauga/Brampton boundary; south
on Hurontario (Hwy #10) to Burnhamthorpe Rd; west on Burnhamthorpe to Palgrave
Rd going south to Cooksville Rail line; east along the Cooksville Rail line to
Hurontario (Hwy #10); south on Hurontario (Hwy #10) to Dundas St; west along
Dundas St to Mavis Rd; south on Mavis Rd into Stavebank to the QEW; east on QEW
to Hurontario (Hwy #10); south on Hurontario (Hwy #10) to Lake Ontario
including Port Credit up to the Credit River.
APPENDIX
“B”
JURISDICTIONAL
BOUNDARIES
North: Derry Road between Dixie Road and
Hurontario Street.
East: Derry Rd down Dixie Road to Dundas
Street East to the Etobicoke Creek.
West: From Lake Ontario up the Credit River to Dundas St to
Hurontario Street from Dundas Street East to the Cooksville Rail line extended
west along the Rail line to Palgrave Creek, north on Palgrave Road, northward
to Burnhamthorpe Road West, eastward on Burnhamthorpe Road West to Hurontario
Street, following the east side of Hurontario Street to Derry Road.
South: Lake Ontario.