1.1 This organization shall be known as the
MISSISSAUGA MAJORS BASEBALL ASSOCIATION and hereinafter shall be referred to as
the “Majors” or the “Association”.
1.2 The Majors lettering and uniform shall
be a combination of navy, white, grey and red.
ARTICLE #2 – DEFINITIONS
2.1
The singular includes the plural;
2.2
The masculine gender includes the feminine;
2.3
Board means the Board of Directors of the
Organization
ARTICLE #3 – PURPOSE AND OBJECTIVES
3.1 The purpose of the Majors is to provide organized Baseball, Rookie Ball, T-Ball and Softball at all levels of competition within the Major’s jurisdictional boundaries as set out in Appendix “A” and Appendix “B” attached hereto.
3.2 The objectives of the Majors are:
3.2.1 To promote participation in Baseball, Rookie Ball, T-Ball and
Softball for the youth and young adults of the community;
3.2.2 To participate in, and support activities to develop skills,
understanding and enjoyment of the sport for all members;
3.2.3
To organize and promote a safe, respectful and
enjoyable environment in which members can participate;
3.2.4
To foster sportsmanship and community spirit
through encouraging healthy competition, co-operation, and fair play;
3.2.5
To develop, organize and control team
competition to the maximum of playing accommodation and financial resources.
3.2.6
To sponsor, promote and engage in such
athletic, social, fund-raising and other activities as may contribute to the
finances of the Association and further its objectives;
3.2.7
To manage the finances of the Association in a
fiscally responsible manner and be accountable to all members for financial
performance.
ARTICLE #4 - HEAD OFFICE
4.1 The head office of the Majors shall be
at 140 Lakefront Promenade, Mississauga, in the Province of Ontario, or at such
other place as the Executive may from time to time determine.
ARTICLE #5 - AFFILIATIONS AND ASSOCIATIONS
5.1
The Majors shall function as an independent
organization affiliated with the City
of Mississauga.
Said affiliation shall be renewed from time to time as required by the City of
Mississauga.
5.2 The Majors may become affiliated, or may rescind affiliation with any other baseball organization or league when the Executive determines that it is in the best interest of the players concerned and/or the Majors overall to do so.
5.3 The Majors acknowledges that it is
presently affiliated with the Central Ontario Baseball Association (COBA),
Select Ontario Baseball Association (SOBA), the Mississauga Baseball
Association (MBA), and the Mississauga Girls Softball Association (MGSA) for
competitive purposes;
5.4 The Majors further acknowledges that it
is associated with the Forest Glen Baseball Association with the mandate to
represent the geographic area encompassed by that organization at a
representative or AAA baseball level for competitive purposes;
ARTICLE #6 - MEMBERSHIP
6.1 The membership of the Majors shall
consist of:
6.1.1 All persons registered to play Baseball, T-Ball, Rookie Ball,
Softball in/or for the Majors and the parents and/or guardians of such persons;
6.1.2 all persons registered as coaches or managers of the Majors;
6.1.3 all persons registered as Umpires of the Majors;
6.1.4 all persons serving on the Executive of the Majors.
6.2
Playing members must comply with the City of
Mississauga residency requirements as per the Volunteer Group Liaison Program
Policy.
6.3
The Executive, by two-thirds (2/3) majority
vote, shall have the authority to expel or terminate the membership of any
member when the conduct of such person is considered detrimental to the best
interests of the Association.
ARTICLE #7 – AREA OF OPERATION
7.1 The area of operation of the Majors shall be the territorial boundaries as established from time to time and set out in Appendix “A” for rep baseball play and Appendix “B”.
ARTICLE #8 - MANAGEMENT
8.1 The management and administration
of the affairs of the Majors shall be vested in Executive as elected or
appointed with full power to take action within the scope of this constitution
and by-laws.
ARTICLE
#9 - RESIGNATION OR REMOVAL FROM OFFICE
9.1 Executive members should resign in
writing. Upon the resignation of any
Executive member(s), the Executive may appoint any person to complete the term
of office held by any such member.
9.2 Any Executive member who is absent for
three (3) consecutive meetings, without just cause, may be removed from office
and replaced by appointment by a resolution passed by a majority of the voting
members of the Executive.
9.3 Any Executive member of the Majors may
be censured, suspended or expelled from the Majors for breach of the
Constitution and/or By-laws or for any act or conduct deemed prejudicial to the
welfare of the Majors by a majority of the voting members present at a
Executive meeting.
10.1 An Annual General Meeting (AGM) of the
Majors shall be held in the month of October but no later than one month after
the completion of a fiscal year. Notice
of date, time and location shall be given to the membership by public notice,
phone, fax or pre-paid mail no later than ten (10) days before the holding of
the meeting.
10.2 Voting members of the AGM shall be members
in good standing, active either as a player (over the age of 18 years), coach,
manager, umpire, parent, guardian, executive or such others as recognized by
the Majors through Article 10.5.
10.3
Only members in good standing who are in
attendance shall be entitled to one (1) vote on each motion made at the meeting
except for the Chairperson who shall have a second and deciding vote to resolve
any ties.
10.4
There shall be no voting by proxy
10.5
Any person who is not included in Article 10.2
may be granted voting rights by two-thirds (2/3) decision of the
Executive.
10.6 No amendment or alteration shall be made
to the Constitution except at the AGM.
Notice of any proposal to change any part of the Constitution by
amendment, addition or deletion shall be filed with the Secretary not less than
two weeks (2) in advance of the AGM and copies of the proposed changes shall be
made available at the AGM.
10.7 A 2/3 majority is
required to amend the constitution.
ARTICLE #11 – EXECUTIVE
11.1
The elected Executive shall consist of: the
President, Vice President-Baseball, Vice President-T-Ball, Vice
President-Rookie Ball, Vice President-Softball, Treasurer, Secretary,
Registrar. They shall be elected at the AGM by a majority of those eligible to
vote.
11.2
The immediate Past President shall be
recognized as part of the elected Executive
11.3
Positions appointed to the Executive shall
include: Manager of Equipment, Manager of Uniforms, Sponsor Manager,
Umpire-In-Chief, Baseball/Rookie Ball; Umpire-In-Chief, Softball/T-Ball;
Chairperson of Bingo Operations, Chairperson of Public Relations, Chairperson
of Tournaments, Social Convenor, Diamond Convenor, Baseball Convenor-Rep,
Baseball Convenor-Select, Baseball
Convenor-House League, Jr T-Ball Convenor, Sr T-Ball Convenor, Rookie Ball
Convenor, Manager of Concessions, Manager of Player/Coach Development and any
Assistants to any Executive position.
11.4
The Executive has the power usually accorded
to their respective positions and the power to fill vacancies which occur in
their numbers.
11.5
The Executive shall hold monthly meetings.
11.6
Five Executive members shall constitute a
quorum.
11.7
If the President fails to do so, an Executive
member may call a valid executive meeting provided the member can achieve
attendance of 75% of current positions held,
ARTICLE #12 – ELECTIONS
12.1 All elected members of the Executive shall
be elected for a term of one (1) year in the following order:
12.1.1
President
12.1.2
Vice President-Baseball
12.1.3
Vice President-T-Ball
12.1.4
Vice President-Softball
12.1.5
Vice President-Rookie Ball
12.1.6 Treasurer
12.1.7 Registrar
12.1.8 Secretary
12.2 The President must have at least one (1)
term on the Executive.
ARTICLE #13 – DUTIES OF
ELECTED EXECUTIVE
13.1 PAST PRESIDENT
13.1.1
Shall serve on the Executive in an advisory
capacity with voting rights.
13.1.2
Shall, in the absence of the President chair
meetings on the President’s behalf
13.2 PRESIDENT
13.2.1 Shall,
when present, preside at all meetings of the Executive and the Annual General
Meeting.
13.2.2 Shall be
a member of all standing and special committees
13.2.3 Shall ensure all orders and
resolutions of the Executive are carried into effect.
13.2.4 Shall be
the Chief Executive Officer of the Association and where an immediate decision
is required, make the decision subject to approval of the Executive at it’s
next meeting.
13.2.5 Shall not
cast a vote at any Executive meeting except in the event of a tie, the President
shall cast the deciding vote.
13.3 VICE PRESIDENT-
BASEBALL
13.3.1 Shall be
responsible to assist the President.
13.3.2
Shall be in charge of Baseball and bring any problems and/or ideas to the
Executive for
discussion.
13.3.3 Shall be
the representative in the Mississauga Baseball Association (MBA) and Central
Ontario Baseball Association (COBA).
13.4
VICE PRESIDENT- SOFTBALL
13.4.1 Shall be responsible to assist the
President.
13.4.2
Shall be in charge of Softball and bring any problems and/or ideas to the
Executive for
discussion.
13.4.3 Shall be
the representative in the Mississauga Girls Softball Association (MGSA)
13.5
VICE PRESIDENT- T-BALL
13.5.1 Shall be responsible to assist the
President.
13.5.2 Shall be in charge of T-Ball and bring
any problems and/or ideas to the Executive for
discussion.
13.6
VICE PRESIDENT- ROOKIE BALL
13.6.1 Shall be responsible to assist the
President.
13.6.2 Shall be in charge of Rookie Ball and bring any problems and/or ideas to the Executive
for discussion.
13.7
TREASURER
13.7.1
Shall be responsible for the Association
funds.
13.7.2
Shall be responsible to deposit such funds at
a chartered bank.
13.7.3